The Ultimate Guide For Safety and Comfort For Attendees’ at Live Events
As the event venues and hotels have reopened, the first concern is to provide safety to guests. There is no shortcut for the event company in Singapore to make a program successful without effort.
As an event organizer, your company needs to ensure safety and security on the premises. Right from food to entertainment, you need to manage everything.
Well, to ease your work, we have created a guideline regarding the comfort and safety of attendees at a live stream in Singapore or other regions. Let’s have an overview!
Table of Contents
Where To Start Preparations?
Whether it is a small event or a large-scale event, the question arises: where to start? Well, the answer is different for every venue; however, the concept remains the same.
The events start with flexibility, adaptability, and focus. There is always a preference for choosing the right planning techniques. Moreover, event Planners face many challenges throughout the process.
Undoubtedly organizers must keep their guests in a safe environment. We have created this guide for you to host events safely by lowering the risk of virus transmission. Therefore, here you will get every piece of information right from the beginning to the end.
A Guide For Attendees’ Comfort And Safety
1. Hybrid Events Are Trending.
Due to pandemic times, the world has turned online, so why not events? Digital events have become a new trend for the whole world. You might have heard virtual words a lot during the pandemic time; it includes virtual happy hours, virtual quizzes, virtual meetings, and even virtual marriages.
Therefore suddenly, the demand for hybrid events increased. It provides comfort to the attendees. They don’t need to travel, allow budget tightening, no waiting, and provide a safe environment.
The event planners incorporate digital elements like sending gifts, peer coaching, creating virtual award ceremonies, and virtual networking lounges. So, all this offers safe in-person events or meetings.
Generally, there are two kinds of hybrid events:
External
It is held outside of your company. It could be industry conferences or user conferences that require high levels of video production. Moreover, this allows you to provide virtual attendees the same quality as in-person event attendees.
Internal
There are many events that are held inside your company, such as training and other programs. Also, organizations follow these events to connect with entire companies without any physical limitations of traveling.
You should take care of some important things before conducting an event:
- Adequate internet connectivity
- Provide physical comfort to attendees
- Partnering with experts (virtually)
- Communication with your planner
- Check with the technological department again and again.
2. Food Strategy
If you are conducting a live stream in Singapore, plan the right strategy for food and drinks in your mind.
Believe it or not, this is the point where many hotels and venues find most of the difficulties. Some setups include self-service with buffet dining; never go for that. Also, it may create anxiety in your attendees about health and safety.
The central part of an event is lowering the risk of its health. So it’s your responsibility to keep your attendees in a safe environment.
For ensuring safety in an event, seated dining is ideal for serving food. Well, this may add extra money or might go out of budget. So, we have another plan: serve pre-packed food to your guests. Furthermore, you can provide them with meals on their seats.
As per the trade association, UKH (UK Hospitality) there is a COVID-19 food and safety guideline.
- Remove pepper and salt shakers from the tables
- Condiments will be available on request only (packet form)
- There would be no cutlery on tables
- Clean menus and limit menus usage
- Limit social contact
3. Usage Of Digital Tools For Social Distancing
If you are planning an event at your hotel or venue, digital diagramming tools are essential. It’s really essential to remember social distance protocols while planning. Seating or room configuration becomes a hot topic while planning an event.
Furthermore, you might have seen; many designers are thoroughly working out in many ways to follow social distancing effectively.
So it would help if you kept this in mind for live events. Now, have a look over some important points:
- Six-meter distance between two tables
- Create wide aisles for safer movement
- Put tape on the floor. It will show the seating arrangement for people.
- Keep a six-meter distance between two chairs
Final Words
Before choosing an event management company in Singapore, make sure to check the critical points. It will be helpful if you are already prepared to provide comfort and safety to your attendees at live events.
Furthermore, you can create a good image in the market regarding the best event organized with safety. Are there any questions arising in your mind? If so, share with us, we will be happy to answer them.
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